records upload

[hec]

Do we have to upload the patient medical record to meet meaningful use or is emailing them portal access (but not uploading the medical records) enough for meaningful use requirement?

[friscoeyeassociates]

Sept 8, 2015 11:05:09 GMT -6 hec said:

Do we have to upload the patient medical record to meet meaningful use or is emailing them portal access (but not uploading the medical records) enough for meaningful use requirement?

My understanding is that 50% of patients for each provider need to be provided a copy of medical record as well as a clinical summary. We utilize the buttons on the ARRA tab to upload both at the end of each exam we see. I have actually created a "Meaningful Use" panel and added it to our assessment and plan page to make it a bit easier for our technicians, scribes, and doctors to go through the necessary steps after each encounter to ensure we attest to MU2. I linked the fields I added to A&P page to their corresponding fields on ARRA tab. The layout of the ARRA tab is not the most organized for some of our less established and less knowledgeable employees so it seemed easier to simplify it for them. I will attach image example.

[james]

For MU Phase 1 the medical record must be uploaded for 50 percent of all unique patients within 4 business days.  The username and password must be provided to the patient.  Emailing the username/password is one way of doing this.  The majority of offices provide this information on the bottom of the billing invoice.  

The same rules apply to MU Phase 2. In addition 5 percent of all patients that you see must view their medical record online.

Please let me know if you need further clarification.

[hec]

friscoeyeassociates how did you link those check boxes to the ARRA page and how did you create those button such as the upload record

james so we must do both upload records and send username/password for MU phase1? for MU phase 2 if we do both but patient don't view it then we don't meet requirement (bc I know my patients won't)?

[friscoeyeassociates]

Sept 8, 2015 23:09:26 GMT -6 hec said:

friscoeyeassociates how did you link those check boxes to the ARRA page and how did you create those button such as the upload record

james so we must do both upload records and send username/password for MU phase1? for MU phase 2 if we do both but patient don't view it then we don't meet requirement (bc I know my patients won't)?

If you want to use the exact wording that the checkboxes on the ARRA tab use then all you have to do is insert those fields onto the A&P page. The ARRA fields are the negative integers when scrolling through the field options. Additionally on some of the check boxes I preferred to re-word them like field -45 on the ARRA tab which says "Patient Transferred In/Referred To This Provider" instead I wanted it to read more like a question for our techs and scribes so I created a new checkbox field worded "Was Pt. Transferred to our office? (Check if Yes)" and linked the new field to the ARRA -45 field. this way when the new field is checked it will also check the ARRA field. All of the "No" Checkboxes I created actually go nowhere, however it helps our scribes view this more as a survey they must complete after each encounter rather than having to understand the ins and outs of MU2 and what their responsibility is for each type of encounter. 

The buttons are easy to set up as well, when you create a new button you can assign it commands. After creating a new button field label it what you would like, and then click the the radio button in the options labeled "command" and then choose from the preloaded applications. I use this feature for the external data windows and for prompting techs to use one of microsoft word templates for diabetic patient reports. 

[hec]

thank you so much for tgar info. helps a lot, I will have to edit my records now